How to schedule an operation

Scheduling an operation is similar to creating any other record:

  1. Select Operations in the Command Centre to display the Scheduled Operations module.
  2. On the Operations tab enter a descriptive name for the operation in the Name: (Operation) field.
  3. Select the type of operation to be performed from the Type: (Operation) drop list.

    By default, there are three types of operation to choose from:

    • Delete

      Delete a series of IRNs from a module.

    • Image Import

      Import images from a directory into the Multimedia module.

    • Merge

      Merge one or more records with a Target record in a module.

    Note: System Administrators can define additional operations. See How to create an additional type of Scheduled Operation for details.

  4. In the Module: (Operation) field, select the module in which the operation is to be performed.

    Note: When scheduling an Image Import it is not necessary to specify a module as emultimedia (the Multimedia module) is implicit to the operation (images are imported into the emultimedia table).

  5. In the Execution group of fields specify the time that the operation will be executed. Options include:
    • At a Specified Time: specify the date and time that the operation will run.
    • Immediately: the operation will commence as soon as the record is saved.

    Operations

  6. In Notify: (Completion Notification) attach the Parties record for anyone who is to be notified by email when the scheduled operation has completed.

    Note: Email notifications will only be received by parties added to the Notify: (Completion Notification) table if their Parties record includes a valid email address in the Email: (Internet Details) field.

    Job Status: (Execution) indicates that the operation is waiting to be run, or that it has been run and is complete. Note that if an operation terminates unexpectedly, the status will remain as Run until the operation is restarted and it completes.

  7. Complete details on the appropriate tab:
  8. Save the record.

Note: When an operation has run, details are added to the Result Files table. From here they can be saved and viewed.